Twill Brain

Session Checklist — Mar 21–22, 2026

3 min read

Session Checklist — Mar 21–22, 2026

The founding session for the Obsidian vault as Twill’s primary memory system. Everything Nader asked for during this ~6-hour session.

✅ Done

Vault Foundation

  • Vault structure at /data/.openclaw/workspace/twill-brain/ (2,543 files)
  • GitHub repo Morty021/twill-brain (private, live)
  • Quartz 4 deployed → vault.twill.biz
  • CF Zero Trust → nader@ + mike@ ONLY
  • Phase 2 backfill: 208 Fireflies meetings, 114 CRM people (full schema), 25 companies
  • Phase 3: 1,265 GitHub tickets (facade, twill-ai-ui, twill-llm-engine)
  • Gmail backfill: ~800 email thread notes (Nader + Mike)
  • Calendar sync: 1,000 events, 16 monthly files (Sep 2025–Jun 2026)
  • Ground Control canvas items → 00-Home/Ground-Control-Open-Items.md
  • RevTech full company note — all contacts, open items, email links

Sync & Automation

  • vault_sync_daemon.py — zero-token daily sync (5 sources)
  • Daily sync cron 94860e49 — 6AM PST
  • Auto-commit cron 755bbc17 — now every 5 min (was 60 min)
  • Vault CI Monitor 8c6c8987 — every 30 min, rex-reliability only
  • Daily vault health report fd611b7c — 10AM PST → rex-reliability
  • Morning brief cron 96bfca48 — 7AM PST → today.md → vault link to Nader DM
  • SQLite FTS search index — vault_search.py (2,543 files indexed, rebuilt daily)
  • All 4 timed-out crons fixed
  • Repo live-status notes (open PRs + commits, all 4 repos)

GitOps — Edit Crons from Obsidian

  • _meta/crons/ directory — 9 cron files with correct IDs
  • webhook-proxy.py handle_push_event() — auto-applies changes on push
  • Flow: Obsidian edit → git push → GitHub webhook → OpenClaw cron update (~60s)

Operations Registry

  • _meta/Crons.md — full cron registry (all 29 jobs)
  • _meta/Webhooks.md — full pipeline architecture
  • _meta/Rules.md — decision log (rules canonical in MEMORY.md)
  • _meta/Sync-Architecture.md — data source map
  • _meta/Sync-State.md — human-readable sync timestamps (replaces sync-state.json)

Planning System

  • 05-Planning/ folder — shared agent task board
  • 05-Planning/Morty-Tasks.md — done/blocked/backlog
  • 05-Planning/Dash-Tasks.md — engineering backlog
  • 05-Planning/Remi-Tasks.md — CRM/Apollo pipeline
  • 05-Planning/Nader-Decisions.md — decisions blocking progress
  • 05-Planning/Session-Mar21-22-Checklist.md ← this file

CRM & Data

  • Twenty CRM containers stopped (deprecated)
  • Apollo source labels fixed: 107 source:apollo, 7 source:fireflies (was all source:vault)
  • Apollo ICP queries upgraded: 3 full search sets (was 1 weak query)
  • Luqra fix: corrected from “Lucra” everywhere (20+ files)
  • All 25 company notes with research
  • CRM schema on all 114 people: importance_score, status, last_contact
  • Twenty CRM health check cron disabled (deprecated)

Security & Logs

  • 06-Developers/logs/ — Martin, Raymond, Sparsh, Ahmad individual log files
  • Security audit cron: writes to vault, commits, posts vault link only when flagged
  • vault.twill.biz access: nader@ + mike@ ONLY (Zero Trust updated)

Vault CI Routing (3x fixed)

  • Deleted 17 vault CI messages from tech-syncs
  • webhook-proxy.py fixed: vault CI NEVER goes to tech-syncs
  • Vault CI failure: hardened agent prompt (30s timeout, explicit channel lock)
  • MEMORY.md: permanent rule written

Behavior

  • SOUL.md: vault-read-before / write-after protocol (mandatory, automatic)
  • SOUL.md: vault_search.py as primary search tool
  • Rules.md: decision log only (no duplication with MEMORY.md)
  • All non-human-readable files converted (sync-state.json → Sync-State.md)

🔴 Blocked — needs Nader (3 items)

  • Source code indexing (ctags) — Yes/No? Dash benefit vs vault size tradeoff
  • ground-control deprecation announcement — Post when?
  • Remi crons → vault — 5 Remi crons still write to Twenty CRM (a709a16e, 0fc9b399, 454ee9f3, 25326062, a282fa10). Need rewrite. Go-ahead?

🟡 Known issues (not requiring Nader)

  • 91e33d35 RevTech Brief — 5 consecutive timeouts (gmail_nader script slow); will resolve when Gmail skill token refreshes
  • fb086b1a Team Comms Monitor — 1 timeout; watching next run
  • importance_score on 114 people — all at default 5; calibration pass needed
  • Apollo → vault dedup test run needed (runs at 6AM PST)

📊 Session metrics

MetricValue
Vault files2,543
Meetings synced208
CRM people114
CRM companies25
GitHub tickets1,265
Email notes~800
Calendar events1,000
Cron jobs29 total (25 active, 4 disabled)
Search index2,543 files, SQLite FTS5
Auto-commit interval5 min
Cron files (GitOps)9

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